View blogs | Login

Worst Practices to Avoid When Backing Up Data

The only way to guarantee your digital data is fully protected from computer crashes, breeches, cyber threats, natural disaster where data can be lost, is by having a backed up copy.  While it is important to have a backup and recovery plan in place, it is worth noting things you should be avoiding in the implementation of that plan. In this article we will discuss 5 worst practices of data backup and why you should steer clear of them.

Tape Backup

Tape Backup was introduced in the 1960s to replace punch cards. Tape backup involves a bit of manual work because once they are full you will have to take the time to changed cartridges. Restoring your data can be a bit of a daunting process if you are trying to locate a specific file. You can't just jump to the file you are looking for, which can lead to longer down time in the event of data loss. As tapes are physical items they can easily be damaged in the event of a natural disaster destroying the data that is saved on them.

Backup with USB Drives

USB Drives have limited capacity. If you are trying to backup and entire server, you may need to use multiple drives. As with tapes, USB drives can be easily damaged in a natural disaster or accident destroying any data stored on them. There is also an added risk of hardware failure resulting in loss of data. While USBs may be good for transferring a few small files between devices, but it is not advised to use them as a permanent form of backup.

FTP Backup

Screen Shot 2018-11-01 at 10.11.40 AM

FTP Stands for File Transfer Protocol, a standard network protocol used for the transfer of computer files between a client and server on a computer network. FTP is built on a client-server model architecture using separate control and data connections between the client and the server. The FTP Protocol is very insecure when it comes to security. As a result, it can expose private information including passwords and user accounts to any intruder snooping in your network.  

Not Testing Backup and Recovery

One of the major ways errors occur when backing up or restoring files is lack of testing. While your backups may run properly without any failures, there is no guarantee they will succeed when running a restore. It is imperative to occasionally test your backups to ensure there is no downtime in the event of data loss.   

Not Monitoring Your Backups

Backup jobs can fail, not run properly, or skip files. As a backup is running occasionally check your logs in order correct any problems before the next backup runs.  

Not Encrypting Data

Most backups contain sensitive data and files. It is possible this information can fall into the wrong hands. By using a backup method that encrypts your data, you are ensuring that in the event of a breech your backups are secure from any prying eyes.  

Single-Tier Backup

Screen Shot 2018-11-01 at 10.12.07 AM

Only one machine is used to read the data and write it to the backup destination. When a file is modified in anyway, the entire files is rewritten during a backup using a larger amount of band-with. With Single-tier backup it is not necessary to encrypt data and it does not allow access over the internet without the help of a third-party resulting in a compromise in security. 

As technology advances it is important to keep in touch with outdated ways of backing up your data. One of the best ways of backing up your data today is in the cloud. We recommend using Syncrify.

Screen Shot 2018-11-01 at 10.12.31 AM

Syncrify offers multi-tier backups, allowing for backups to occur as data is modified and data recovery from each stage of modification. There is also no 3rd party involvement with Syncrify ensuring you are the only one who has access to your data. Syncrify is also equipped with Syncribox, a secure private cloud alternative to Google Drive and Dropbox as well as many other great features. 

Every business will have a different plan in place to backup their data. With these tips in mind you can insure your backups will run more smoothly and securely. 

For more information visit 

Or contact our support team via 
Phone: 609-750-0007

Created on: Nov 1, 2018
Last updated on: Jun 27, 2022


Your email address will not be published.


Social Media

Powered by