With more and more people working from home, working in different time zones, and traveling to different offices or locations during the day, employees must stay connected with their colleagues more than ever. Collaboration in the workplace is one of the most important aspects of optimizing workflow and for teamwork to be more effective.
In this article, we aim to explore what a good collaboration tool consists of and provide a great tool for achieving teamwork in and out of the office.
While there are many collaboration tools in the market, the best tools will have all of the following aspects:
Offers Total Privacy
The most important feature of a good collaboration tool is privacy. If your team is working on a project with confidential or personal information, you'll want to ensure that information that stays within and is not leaked or wind up in the wrong hands. A good collaboration solution will have no 3rd party involvement or access to the files you are sharing, reducing the stress and worrying about who else has access to your files.
Provides a ROI
Most collaboration tools have a monthly subscription fee or a surcharge for sharing large files. With a good collaboration tool, you'll want to see a return on your initial investment. This means you'll want a tool where you pay once for the license and can she an unlimited amount of files without any additional charges regarding the file type or size.
Truly Work Remotely
Whether you are in the office, on vacation, traveling, or out of the office for any reason, a good collaboration tool will provide you with access to your synced and shared files from any location. Even if you are working on an airplane without internet access, an exceptional sharing tool will allow you to view your files from any location with no restrictions.
While working on a project with multiple team members, files and documents can get lost in translation, deleted, modified, or corrupted. A good collaboration tool houses all artifacts in one central location where they can be easily accessed and monitored for any changes.
Provides Better Means of Communication
Communication is key in any business, no matter the size. Whether employees miss a meeting, are working from home, or working from different offices, good collaboration tools allow employees to communicate as though they are working side by side.
Having a tool to share files effectively reduces the number of emails and phone calls exchanged between colleagues and reduces the wait time for sharing or catching up on missed information.
Eases Project Management
Collaboration tools provide team leaders with transparency regarding the work employees are currently performing. These tools allow managers to check on documents or files their employees are working on and monitor changes and track the progress of a given task. Synametrics Technologies offers two great solutions for team collaboration that are featured in Syncrify.
Synchronizes multiple machines used by a single user, for example, a desktop and a laptop. They can then use their login credentials to access their files from any location. This means if they are out of the office, they are still able to work remotely and share their documents with colleagues.
Synchronizes files and documents between multiple users. A folder is created where colleges can add their documents, and each user will have a local copy of every file that has been shared. They can even access these files without internet access, allowing them to work anywhere, even on an airplane.
Syncribox and Shared Projects are both on-premise solutions. This means there is no 3rd party involvement in sharing and syncing files, ensuring they remain 100% private. Licenses start at only $49 with no monthly costs or additional costs to the backup, syncing, and sharing tool utilizes all three tools. Syncrify is the ideal program to ensure all files within your organization remain safe, secure, and shared.
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