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Securely Transferring Government Files

As a nation, our reliance and dependence on the Internet have increased tremendously within the last year. Now more than ever, businesses are choosing to place their work in the hands of cyberspace for easier remote access. In business, education, and especially government, there is a strong reliance on gathering information quickly and accurately to ensure actions are immediately taken, and information is readily provided. While the Internet has become a great place for government institutions to store, share, and gather files at the tips of their fingers, it also leaves room for threats. Information networks and technology are constantly at risk from a variety of cyber attackers using a multitude of techniques like remote hacking intrusions, malware, and data theft. Cyber threats can come from various sources. Still, when dealing with sensitive national information that could potentially lead to greater harm for our nation's citizens, it is imperative to keep any sensitive information away from prying eyes.

In recent years, governmental institutions have become more aware of these cyber threats due to the founding of the CISA (Cybersecurity and Infrastructure Security Agency). This group has been working nationally to ensure that government agencies attempt to combat cybercrime, protect critical infrastructure, and promote information sharing, training exercises, and cyber safety information. While this large-scale effort may certainly help to become aware of attacks and prevent some threats from happening, other steps can be taken to ensure that private government information remains secure on a smaller scale.

One of the most common ways to ensure corporate productivity and promote efficient remote work is by transferring files. When dealing with sensitive information that must be shared from one government agency to another, it is important that no threat gets in the way of that transfer process. Here are some do's and don'ts when it comes to transferring a file from one place to the next.

  • DON'T: Use email as a default for sharing files. Once a file is sent over email, it can be altered or manipulated by another sender leaving users with multiple copies and confusion.
  • DO: Use a file management system to ensure all copies of a file are stored and secured while also being able to be sent from place to place with limited interruption. If one does choose to send a file over e-mail, ensure a secure email server is in use to avoid the risk of threat.

  • DON'T: Use an app that does not have strong security standards. While many apps may be free and convenient, they do not have the standards meant to protect sensitive information. Many of these apps may also allow information to be seen by a third party leading to an increased risk of threat.
  • DO: Use a solution that has regulated the FedRAMPstandards. This government-wide approach ensures that information will remain tightly secured while transferred online. It is also important to find a solution that ensures no third party will gain access to the files.

Finding A Secure Solution

When searching for a solution to fit your government agency's needs, it is important to evaluate not only how secure the solution is but how much it will aid in overall productivity within your organization. A strong solution will provide the means for files to be transferred efficiently without having too many tedious steps to set up and access a certain file. Though this transfer process will be expedited, that does not mean a solution should compromise security. A strong file management software will allow for no third-party interruption, comply with all FedRAMP standards, and grant unlimited storage and access capabilities, all while remaining affordable and easy to use.

One such solution which has all of these qualities and more is SynaMan. Already used by many district courts and counties across the US, SynaMan offers users to transfer files efficiently, securely, and at an extremely affordable cost. SynaMan has features including:

- Global Access

- Public Links

- Branding

-Embedded SMTP Server

In addition to these features and others, SynaMan's 100% web-based solution also allows a very easy installation process with no other software needing to be integrated. With a user-friendly interface and automatic updates, SynaMan ensures that work is being conducted efficiently and securely all while allowing files to be quickly transferred with limited risk of threat.

To learn more about SynaMan, please click here.

Created on: Jan 28, 2021
Last updated on: Jun 15, 2024


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