When looking to boost company productivity, it is important to have the right technology in your corner. Regardless of what business one is in, communication and accessibility are key. In today’s digital age, having access to corporate information online allows for easier access and usage amongst all employees. Implementing a file management software can greatly improve company organization while also ensuring that files stay secure and readily available. Many organizations have implemented services like Office365 or Google Drive as a means of maintaining storage on all devices. However, many of these digital alternatives do not grant peace of mind when considering security and safety. Alternatively, companies may consider the option of a cloud service that allows complete control. Two well-known products that offer this are NextCloud and Owncloud which allows users to share, send, and collaborate on files all in one space. Created by the same software developer, Nextcloud is an expansion of OwnCloud that brings more advanced features to the table. When using an online file management solution, there are a few key aspects to keep in mind.
The table below shows how the two solutions compare.
|Free application that can be installed on any server or web space with disc space being limited based on number of users, stored files, and general activity.||Can be installed on almost any web space or server with hardware requirements dependent on server traffic, user counts, and number or size of files.|
|Desktop clients and mobile apps are available with some components subjected to a commercial license.||Server can be accessed on all devices including free apps provided for Android and IOS and a small charge for Windows application.|
|Enterprise users can access features like full-text search to find files quickly and easily to make sharing more efficient./td>||File manager and file sharing features allow for easy access and sharing capabilities across networks.|
|Owncloud package includes a variety of security features including, file firewall, password rules, and end-to-end encryption.||Provides effective tools for best protection like two-factor authentication, end-to-end encryption, and password rules.|
|Enforced TLS email encryption and pushed based encryption to prevent eavesdropping when messages are in transit.||End-to-end encryption used to protect sensitive data by encrypting email that cannot be viewed by anyone but the intended recipient(s).|
While NextCloud is not necessarily a new software, its upgrades allow for users to ensure their files will be maintained and secure while easily accessible and shareable. The key differences between OwnCloud and Nextcloud can be seen in the upgrades with security features as NextCloud users can use the full-text search, workflow management, and branding that were previously available only for OwnCloud enterprise customers. With fewer limitations and greater free access, NextCloud offers the same functionality as OwnCloud at a more affordable rate. However, there are other solutions out there that offer similar features for a lesser cost and a greater return on investment without having to compromise on security or storage costs.
SynaMan is a 100% web-based solution that allows users to share files directly from their network with no third-party interruption. A cost-effective solution for individuals and corporate users looking to transfer files of any type or size to any machine. With similar file sharing features to that of NextCloud, SynaMan also allows for usage across all operating systems, branding, and accessibility from any device.
The table below shows how the two solutions compare.
|Server monitoring that provides an overview of user activities and informs on changes being made.||Download notifications can be sent via email when someone uploads or downloads files from a specified folder.|
|Administrators can set up password creation policies.||User accounts that are protected by user id and passwords. Administrators can associate multiple shared folders to these accounts with customizable read/write access.|
|Server encryption with data transfer through SSL/TLS.||File transfers and administrative tasks can be encrypted using SSL. A self-signed SSL certificate comes bundled with the product.|
|Two-factor authentication and brute force protection.||Two- factor authentication and an audit trail to easily backtrack user activity and security alerts that send emails to the administrator when a violation occurs.|
|Customizable design with the theming app to modify the look of the cloud.||Branding to modify the name and logo that appears on screen to give the cloud a more personal ouch.|
|Audio and video communication with clients.||Embedded SMTP Server allows users to send emails with large attachments. The SMTP server extracts attached files and creates a public link that can be downloaded by the recipients using a web browser.|
|Ability to edit folders or notes in real time.||Access important files anywhere with the intuitive web interface allowing users to copy, move, and download or upload files as if you are working locally. Ability to edit documents in real time.|
While both file management solutions are strong collaborative tools that provide storage, sharing, and secure transfer capabilities, there are advantages to choosing SynaMan as an alternative to NextCloud. While providing many of the same benefits as NextCloud, SynaMan allows users to easily access and ensure that communication is constantly protected through best productivity practices and enhanced security protocols. SynaMan also includes a variety of packages that work for both those aiming to implement security and heighten secure communication and productivity throughout an entire office or throughout a variety of home and corporate environments. Unlimited data transfers and storage capabilities allow for greater access and a more enjoyable user experience. Enterprise security and Active Directory Integration allow users to feel secure while also not having to compromise on time or productivity. SynaMan is a product, not a service. This allows for organizations to purchase one time and continue to utilize all of the benefits SynaMan has to offer at no additional cost.
To learn more about SynaMan, please visit here.
|Created on:||Mar 19, 2021|
|Last updated on:||May 17, 2022|