Best Practices to use to Effectively Work From Home this SummerWorking remotely has slowly become the new norm for many business and employees. According to a Gallup Study, 43% of Americans reported they spend some of their work week in a remote location. Now that summer has officially started, these numbers will rise.
According to a Bloomberg study, 40% of businesses offered summer hours in 2017 and that number is expected to increase this year. As stated by a survey taken by Account Temps, the average American will plan on taking 9 days off this summer.
Of those taking a vacation, 56% say they plan on staying connected to the office, a 15% increase from last year.
With that being said if you're planning on working from home this summer, or are planning to stay connected to the office on your vacation or those Fridays off, we have some tips to help keep you motivated and stay productive.
Designate “Office Hours”Creating a schedule will be your biggest asset. Wake up early and “work” in the morning or set aside time at night. If you must check in with the office its important to plan ahead and pick a time where you know you won't be distracted and can devote your full attention to any emails, phone calls, or projects that must be finished while on vacation.
Additionally, make sure your family is on-board and knows your schedule. Setting a consistent work schedule and speaking with family members about expectations of no noise or interruptions will help make the transition smooth.
Prepare your Clients and ColleaguesAn automatic OOO email will not be enough. Let your clients, colleagues, and any other important contacts, know you will not be in the office a head of time. Notifying clients you will be out of the office and providing them with contact information for your colleges will help avoid a potential crisis while you are gone.
However if you must stay connected, let them know your designated office hours. Let them know what the best time and method to contact you is, this way you can be sure you are managing your time effectively.
Separate Work and “Play”It can be difficult to keep your corporate life from blending with your personal life if they share the same space. It is important to create a work space that is completely separate from your living space.
If you have an extra room in your home or an area in your basement convert it into an office. If you donÂ’t have the space or you are on vacation, try using a room divider or find a quiet place you can use while you are working.
Creating boundaries will enable to you block out any distractions that might keep you from work, as well as allowing you to leave and disconnect from the “office” once done working.
Utilize tools that will help you stay connected to the officeTechnology is your friend! Use tools that will help you stay connected to your office.
We recommend using SynaMan, a remote file managing tool. With no 3-rd party involvement and global access, you can share files seamlessly and securely with colleagues and clients.
SynaMan is a 100% web-based stand alone software. This means no other software is required to run SynaMan. There is no need to configure any web, database, or FTP server. Everything required to run SynaMan is included and gets configured automatically during installation. All you will need to use it is internet connection and a web browser. SynaMan works with all popular browsers including Internet Explorer, Mozilla Firefox, Apple Safari and Google Chrome.
Since SynaMan is a 100% web-based solution you can send and receive files from virtually any location, as long as you have an internet connection. Access important files from your office, home device, or mobile devices from any remote location. The intuitive web interface allows you to move, copy, download and upload files as if you are working locally.
In a typical environment you would create a user account for anyone who needs to either upload or download files from the host machine. However, consider a scenario where a business associate or a client needs to send a large file to you. Since this is a one-time need, creating a user account for this person is cumbersome and unnecessary.
To facilitate uploading and downloading files for such occasional users, SynaMan allows you to create a public link, which is an HTML hyper link sent via email to the desired user. This user can click the hyper link from his/her email to either upload or download file. This link can be password protected and users can set an expiration date to the link which will end access to the link once expired for an added means of security.
No Sharing Limit:
There is no limit on the size or type of file, amount of data transferred, or bandwidth throttling. Additional when sending files via email, you can attach large files in emails without getting rejected by the recipient. It does not matter if the file is 5MB or 500MB. Users can upload or download files from the host machine using their browser. These files are transferred from pre-defined shared folders that are created by the administrator.Whether you are on vacation or working from home this summer, these tips will help ensure you are still the most productive one in the office!
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